Moksha

The Moksha Submissions System

Documentation

Here you will find documentation for the Moksha system. Use the search bar to find help on a specific topic.

Schedule Submission Periods

Sometimes it is helpful to be able to schedule the opening and closing to submissions for specific reading periods. Moksha enables you to do that. To use this feature, follow these steps:

  1. Navigate to your Submission Type and click “Edit” to go into edit mode.
  2. Click on the “Submission Periods” tab.
  3. Click on the “Add” button and chose the action (open, close, or archive to submissions), the time to begin, and if the schedule repeats.
  4. The schedule will fire once or repeat based on your schedule. To delete the scheduled submission period, just click the “X” next to the schedule.

Delayed Responses

Sometimes you may wish to send respond to authors at a date and time different from when you actually review the submission. For example, you may wish to send out all rejection and acceptance notices on a specific date. Moksha enables you to do that. To enable this feature, please follow the instructions below:

  1. Navigate to your Submission Type and click “Edit” to switch into edit mode.
  2. Click on the Delayed Responses tab and set the option to “Yes”, then make sure to click “Save.”
  3. Now, when you contact an author (via the Reject, Rewrite, Accept, or Contact buttons), you will see a new option to “Send Later.” When this is set to “Yes” you will be presented with an option to select the future date and time you want the email to be sent:
  4. To save you time, the default send date and time will be set to the last Delayed Email you have sent. In this way, you can schedule many emails to all go out at one time.

You can always view the scheduled Delayed Emails in three ways:

  1. Via the single Submission page. The scheduled email will be highlighted in yellow, and users visiting this page will be shown a warning that the submission has a pending email:
  2. Via the Submission Type information page. Visit your Submission Type and click on the Delayed Responses tab. A clickable link showing the number of scheduled emails will be displayed:
  3. Via your Reader Profile page. Visit your Reader Profile page and click on the Delayed Responses tab. A clickable link showing the number of scheduled emails will be displayed:

Readers have permission to cancel sending their scheduled emails. In addition, the editor of each Submission Type also has permission to cancel any pending emails for that submission type. Pending emails can be canceled by clicking the “Delete” button or the “X” button, depending on the view.

Note: if a submission has a delayed response scheduled to be sent, its status will show as “in progress” until the email is sent.

 

Formatting Dates and Time

Depending on the preferences for your region, you may want to adjust how Moksha displays the time and date, as well as set your local timezone. If you are logged into Moksha as a reader, you can do that easily.

  1. First, make sure you are logged in as a Moksha reader.
  2. On the top menu, click on your name, then on “My Profile”.
  3. At the top right, click “Edit My Profile”.
  4. Scroll down to the “Timezone” option.
  5. Adjust the timezone settings and date and time formats to your preference.
  6. Make sure to click the “Save” button at the bottom.

When you adjust this setting, all dates and times in Moksha will display using this format. Dates and times will also be converted into your local timezone.

The Rating System

Moksha allows a reader to rate submissions on a scale of 1-10, as well automatically mark submissions as recommended or not-recommended based on a threshold.

To configure these settings, do the following:

  1. Visit your submission type page and click the “Edit” button at the top right.
  2. Click on the “Workflow” tab.
  3. The “Use rating system (Scale of 1-10)” turns the rating system on or off for this submission type.
  4. When you set this to “Yes” the “Rating Auto-Recommend” options will appear.
  5. If the “Use rating auto-recommend system” is set to “Yes” you will want to set a minimum threshold. For example, if you set the “Minimum recommended rating” to 7, then all submissions rated 7 or above will be marked as “recommended”, and all submissions marked 6 or below will be marked as “not-recommended.”
  6. Review your settings, then click “Save” at the bottom to save your options.

This feature can greatly simplify your workflow. For example, if you combine this rating system with the Automatic Forwards feature, you can do powerful things such as the following with one click:

  • A submission is rated 7 or above by a reader.
  • Moksha automatically marks it “recommended.”
  • Moksha forwards the submission to Jane Q. Editor’s queue.

And:

  • A submission is rated 6 or below by a reader.
  • Moksha automatically marks it “not recommended.”
  • Moksha forwards the submission to Jahn P. Slusher’s queue.

In this way, your workflow is streamlined.

Blocklists

Sometimes it becomes necessary to block users from submitting to your publication. Moksha makes that easy to do.

To block a user from submitting to your publication, follow these steps.

  1. View your Submission Type and click the “Edit” button at the top right.
  2. Click on the “Blocklist” tab.
  3. Set the “Blocklist enabled” setting to “Yes.”
  4. Enter text in the “Blocklist message” textbox. This text will be displayed when the blocked user tries to submit.
  5. Click the “Add Email” button.
  6. Enter the email you wish to block and click “Add”
  7. Finally, click “Save” at the bottom.

Now, when a user with that email tries to submit, they will be bounced to the main page of the site, and the “Blocklist message” will be displayed.