Moksha

The Moksha Submissions System

Documentation

Here you will find documentation for the Moksha system. Use the search bar to find help on a specific topic.

Referral Program

Refer a friend to Moksha and both you and your friend get a free month. Here’s how it works:

  • If you are already subscribed to Moksha, have your friend mention your email and organization when signing up and you both get one month of Moksha free, in addition to any existing or new subscription plan.
  • If not subscribed to Moksha yet, list the email and organization of your referrer when signing up and you both get one month of Moksha free, in addition to any existing or new subscription plan.

Basically, both of you get a free month with a new subscription!

Private Submissions

Sometimes a publisher may want to close submissions to the public and only allow submissions from a select group of people, e.g. solicited authors, using a private URL. Moksha enables you to do that.

To enable Private Submissions, please follow these instructions:

  1. Visit your Publication’s main page and click “Edit” to switch into edit mode.
  2. On the “General Info” tab, set “Enable Private Submissions” to “Yes”.
  3. Make sure to click “Save Publication” to save your changes.

Under “Enable Private Submissions” you will see a “Private Submissions URL”. E.g.:

This is the URL people will use to submit privately. You can also find this URL on the main Publication information page.

A few important notes:

  • If the main publication or submission type is closed, users will still be able to submit to the publication using the private URL if private submissions are enabled.
  • If you wish to change the private submissions URL, click “Regenerate key” under “Enable private submissions” to create a new private URL. The 6-character code will change.
  • If the private key (embedded in the URL) is incorrect, users will not be able to submit.

Once you generate the private URL, you can share this link for selected persons to use even when the main publication or submission type(s) are closed to the public.

 

 

Schedule Submission Periods

Sometimes it is helpful to be able to schedule the opening and closing to submissions for specific reading periods. Moksha enables you to do that. To use this feature, follow these steps:

  1. Navigate to your Submission Type and click “Edit” to go into edit mode.
  2. Click on the “Submission Periods” tab.
  3. Click on the “Add” button and chose the action (open, close, or archive to submissions), the time to begin, and if the schedule repeats.
  4. The schedule will fire once or repeat based on your schedule. To delete the scheduled submission period, just click the “X” next to the schedule.

Delayed Responses

Sometimes you may wish to send respond to authors at a date and time different from when you actually review the submission. For example, you may wish to send out all rejection and acceptance notices on a specific date. Moksha enables you to do that. To enable this feature, please follow the instructions below:

  1. Navigate to your Submission Type and click “Edit” to switch into edit mode.
  2. Click on the Delayed Responses tab and set the option to “Yes”, then make sure to click “Save.”
  3. Now, when you contact an author (via the Reject, Rewrite, Accept, or Contact buttons), you will see a new option to “Send Later.” When this is set to “Yes” you will be presented with an option to select the future date and time you want the email to be sent:
  4. To save you time, the default send date and time will be set to the last Delayed Email you have sent. In this way, you can schedule many emails to all go out at one time.

You can always view the scheduled Delayed Emails in three ways:

  1. Via the single Submission page. The scheduled email will be highlighted in yellow, and users visiting this page will be shown a warning that the submission has a pending email:
  2. Via the Submission Type information page. Visit your Submission Type and click on the Delayed Responses tab. A clickable link showing the number of scheduled emails will be displayed:
  3. Via your Reader Profile page. Visit your Reader Profile page and click on the Delayed Responses tab. A clickable link showing the number of scheduled emails will be displayed:

Readers have permission to cancel sending their scheduled emails. In addition, the editor of each Submission Type also has permission to cancel any pending emails for that submission type. Pending emails can be canceled by clicking the “Delete” button or the “X” button, depending on the view.

Note: if a submission has a delayed response scheduled to be sent, its status will show as “in progress” until the email is sent.

 

Formatting Dates and Time

Depending on the preferences for your region, you may want to adjust how Moksha displays the time and date, as well as set your local timezone. If you are logged into Moksha as a reader, you can do that easily.

  1. First, make sure you are logged in as a Moksha reader.
  2. On the top menu, click on your name, then on “My Profile”.
  3. At the top right, click “Edit My Profile”.
  4. Scroll down to the “Timezone” option.
  5. Adjust the timezone settings and date and time formats to your preference.
  6. Make sure to click the “Save” button at the bottom.

When you adjust this setting, all dates and times in Moksha will display using this format. Dates and times will also be converted into your local timezone.